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www.ptscinti.com (513) 232–7700

THE IT INSIDER...
Insider Tips To Make Your Business Run Faster, Easier and More Profitably

July 2015

In This Issue...


JR Hazenfield

"As a business owner, you don't have time to waste on technical and operational issues. That's where we shine! Call us and put an end to your IT problems finally and forever!"

– JR Hazenfield, Professional Telecommunications Services, Inc.

Should You Let Your Employees Use Personal Devices For Work?

BYOD, or "bring your own device," is one of the fastest-growing trends for all businesses. With almost all applications moving to the cloud, it's no longer necessary to have a traditional network with laptops and PC connected. But is it a GOOD idea to give employees that freedom? Here are some pros and cons about employees using their own laptops, tablets, and smartphones for work.

The pros of BYOD

  • You save money because you no longer have to purchase new hardware when you hire someone.
  • Your employees will be using devices they're comfortable using, which often makes them more productive and less frustrated when working.
  • If the equipment malfunctions, the employee bears the responsibility and cost of repair. However, some employees may expect you to pay for this since they are using it for work purposes as well.

The cons of BYOD

  • What if that employee leaves? Since they own the device, they may have confi dential information stored on it. How can you extract and/or erase that if you won't have ownership of the device?
  • How do you ensure security? This is the biggest downside and needs to be carefully considered. What happens when your salesperson's six-year-old downloads a virus? What if your accounts-payable person loses their device at Starbucks? What if they're using their device to use file-sharing sites that are riddled with viruses? If you're a publicly held USA corporation, you're governed by the federal Sarbanes-Oxley Act (SOX). The Act is designed to protect against fraud by creating verifiable security controls to protect against disclosure of confi dential data, and tracking of personnel to detect data tampering. If your business accepts credit card payments, you need to be compliant with the 12 regulations of the Payment Card Industry Data Security Standard (PCI DSS). If you're in or you support the healthcare industry, the Health Insurance Portability and Accountability Act demands that all HIPAA-covered businesses prevent unauthorized access to "Protected Health Information" or PHI (patients' names, addresses, and all information pertaining to patients' health and payment records).

In our opinion, we don't recommend mixing personal and work devices because it invites too many security and privacy issues. With viruses and online threats at an all-time high, you need to lock down and protect your company "environment" as much as possible by issuing company-owned devices, laptops and computers that are monitored and properly secured, backed up and protected.


Is Your LinkedIn Profile Hurting Your Reputation?

Quick: Do a search on your NAME and see what comes up. Chances are your LinkedIn profile comes up in the top one to five SERPs (search engine results pages). Because of this, it's critical you have a professional profile; prospects WILL search on your name before meeting with you or doing business with your company. If your LinkedIn profile is poorly done (or nonexistent), it sends up a red flag. At a minimum, here are five things you need to do to create a positive impression.

  • A professional photo with emphasis on the word professional. If you don't have a head shot, get one. According to Forbes Magazine, profiles with photos are seven times more likely to be viewed than those without photos. In fact, about 19% of recruiters only look at your image. Make it current and dress for the job you want to have. Remember this is your professional image, not a time for a cute pic with your pet, unless your career is about animals. And if you're the CEO, it's critical that you look like a consummate pro.
  • An Eye-Catching Title: Your LinkedIn title appears below your name and is the first thing someone will see. This is an opportunity to put in keywords that you want people to use or you expect they will use to find you. You can use it to list the position you want, the skills you possess, or some of your achievements. Use this space wisely. Unless you enter something here, it defaults to your current position and current company.
  • An Enticing Summary: This is your chance to highlight your professional experience, expertise and other credibility-building information. It also allows you to express your voice and personality. You're not restricted by page size but you don't need to write a book either; usually two to three brief paragraphs touching on your strengths, passion and experience.
  • A Solid (And Complete) Work History: If you're looking for a job, you definitely don't want gaps in your employment; and your LinkedIn profile IS your online résumé. If you're a company CEO, you want to highlight the companies you've led and previous positions you've held to build a profile of how you got where you are today. Since job titles can mean different things in different companies, be sure to list the function of your role and key results you achieved, such as, "Saved the company $10 million," or "Increased sales by $100K."
  • Endorsements: Nothing you say about yourself is as powerful and believable as what someone else says about you – especially clients. If your profile is missing endorsements, reach out to a few happy clients and ask them to write a sentence or two about you. If you're a job seeker, ask previous employers and managers to write an endorsement for you.

FREE Report: 12 Little-Known Facts Every Business Owner Must Know About Data Backup And Disaster Recovery

FREE Report

If you are still relying on tape drives, external hard drives or USB devices to back up your data, then it's critical for you to get and read this informative business advisory guide to backing up and protecting your business from signifi cant—or total—loss.

You will learn:

  • The only way to know for SURE your data can be recovered if lost, corrupted or deleted—yet fewer than 10% of businesses have this in place.
  • 7 things you should absolutely demand from any off-site backup service.
  • Where many backups fail and give you a false sense of security.
  • The No. 1 cause of data loss that businesses don't even think about until their data is erased.

Download Your FREE Report Instantly At:
www.PTScinti.com/12-facts.aspx


IP Surveillance Solutions: Simple and Easy

The IP surveillance system is simple and easy to understand. Cutting edge digital surveillance cameras have surpassed the old model of closed circuit television, seen frequently in the corner of the room in mini-marts and banks. These new digital cameras use a computer network to both send and receive information.

In this new system, the network manager does not need to be in one place, as these cameras can be accessed over the internet. IP surveillance system is also flexible and easy to be customized as user desire.

IP Setup:
IP camera solutions are easily scalable to fit your application whether big or small.

Easy to integrate :
IP cameras are often integrated with alarm systems, lighting, environmental and access controls.

Remote accessibility :
In the past, the traditional analog cctv system required you to be in a specific location to view and manage your video. With IP surveillance systems, you can access and manage your video from any location in the world.

High image quality:
High image quality is one of the most important aspects of any surveillance system. Images shot by IP cameras will not be affected by the cable distance. Thanks to the internet, you are able to capture images clearly with IP surveillance solution.

Cost-effective:
Forget about the tons of work you have to do to set up an analog system and the coaxial and fiber needed for an analog cctv system. IP surveillance solutions are more cost-effective than the traditional analog surveillance. With IP surveillance system, you can save more money in management and equipment setup.

Flexibility:
With IP cameras, you can always add more cameras whenever you feel like it. Compared to analog cameras, you don't need to wire new cables again. IP cameras are more flexible and more economical.

WHY IP?

IP surveillance systems give you the ability to monitor, and record video and audio over an IP computer network such as a LAN or the internet.

Video and audio streams can be sent to any location through a wired or wireless IP network which allows you to access the image from anywhere.

IP cameras can be integrated to a larger and scalable system to meet your various needs. IP solutions are available with housing styles that include indoor and outdoor IR domes and bullet cameras. Customizable NVRs ranging from 2-64 channels make it easy to expand as your needs grow.

Relevant applications of IP surveillance solution can be found in day-to-day scenarios such as transportation, commercial markets, government & public services, education, and infrastructure.

PTS... Beyond SIP Trunking and Phones. Call us today at (513) 232-7700 to discuss your IT needs.


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